Project Assistant

Host entity: UNLIREC PER

Volunteer type: National

Areas of expertise: Administration, Logistics, procurement, commodities

Application deadline: 26/08/2026

Mission and objectives

UNLIREC was created to promote and enhance international efforts towards global disarmament and international peace and security through the support and promotion of regional disarmament efforts (A/66/6(Sect.4) taking into account the specific characteristics of each region.

Assignment context

The United Nations Regional Centre for Peace, Disarmament and Development in Latin America and the Caribbean (UNLIREC), as the operational arm of the United Nations Office for Disarmament Affairs (UNODA), is mandated to provide substantive support for the initiatives and other activities of the Member States of the Latin American and the Caribbean region for the implementation of measures for peace and disarmament, and for the promotion of economic and social development.

Task description

The UNV Project Assistant will assist the Programme Unit and report to the head of the unit in the following:

1. Support the programme unit in day-to-day administrative aspects of UNLIREC’s programme activities
• Assist in overall administrative duties/processes (e.g. travel arrangements, visa applications, expense statements, telecommunications charges, service and supply requisitions, conference room bookings, etc.).
• Organize official receptions, meetings, etc., handling all necessary arrangements (e.g. room reservations, guest/participant lists, invitations, catering, seating arrangements, background documentation, special equipment, etc.)

2. Assist in the implementation of the programme unit activities:
• Support in the organization and coordination of workshops, seminars, and courses undertaken within the framework of the programme.
• Liaise with the relevant national focal points and UN agencies for the organization of the programme activities.
• Develop, as appropriate, in coordination with the programme unit, practical tools that will facilitate the implementation of the courses and/or workshops.
• Ensure the quality control of outgoing information and communications related to the programme.
• Liaise with the executive office on programme activities.
• Draft and prepare correspondence on programme activities.
• Provide inputs/information required to the programme advisor for the preparation of communications/report to donors or external clients.

3. Liaise with Executive Office on administrative matters:
• Carry out and submit required preparatory work for contracts, tendering, according to UN procedures, rules and regulations.
• Support and organize programme procurement processes and requirements, and make purchases in consultation with the EO coordinator.

4. Knowledge Management
• Responsible for systematizing administration and storage of electronic files for the programme unit.
• Responsible for developing systems for disseminating institutional knowledge and lessons learned to and from internal and external stakeholders.
• Contribute inputs for programme contributions to institutional communications.

5. Perform other duties as requested by the Director.

Skills and experience

• Five years of working experience in a specific programme/project area associated with this post.
• Experience in the organization and coordination of workshops, seminars, meetings, and official events, including logistics and travel arrangements.
• Experience in procurement processes and administrative procedures in accordance with UN regulations.
• Experience working in the United Nations system or international organizations would be desirable.

• Ability to coordinate with government counterparts, UN agencies, and external stakeholders in a multicultural environment.
• Excellent organizational, communication, and interpersonal skills.
• Ability to draft correspondence, reports, and administrative documentation with accuracy and attention to detail.
• Strong ability to manage multiple tasks simultaneously and work under pressure while meeting deadlines.
• Demonstrated capacity to work independently and as part of a team.
• Proficiency in MS Office applications (Excel, Word, and PowerPoint) and other relevant IT applications.
• Excellent interpersonal and communication skills, with cultural and social sensitivity, and the ability to work inclusively with young people from diverse backgrounds, promoting a safe, collaborative, and non-discriminatory environment.
• High level of organization, autonomy, and time management skills, especially in remote work settings and when coordinating with geographically distributed teams.

NOTE: THE CANDIDATE MUST RESIDE IN PORT-AU-PRINCE, HAITI.

Competencies and values

• Professionalism: Good understanding of the functions and organization of the work unit. Good knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting, etc. Ability to extract, interpret, analyze, research and gather information from a wide variety of standard and non-standard sources; demonstrated ability to apply good judgment in the context of assignments given.
• Planning & Organizing: Ability to plan own work and manage conflicting priorities.
• Communication: Good communication (spoken and written) skills in English and French, including ability to draft a variety of correspondence and other communications, summary reports, etc.
• Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Living conditions

The assignment is remote from Port-au-Prince, Haiti.

As this is an International UN Volunteer assignment, the UN Volunteer is responsible for securing their own accommodation and other subsistence essentials.

UN VOLUNTEER ENTITLEMENTS AND BENEFITS
The key benefit of being a UN Volunteer is the personal satisfaction derived from making a positive impact on peace and development through the assignment. However, the UNV programme supports you in various ways during your assignment. The UNV programme will provide:
• A monthly Volunteer Living Allowance (VLA) of USD 959.16 to cover accommodation, housing, and regular living expenses.
• Entry lump sum of USD 200
• Health insurance (including dental), and life and permanent disability insurance for the UN Volunteer.
• Annual leave (vacation), sick leave, and parental leave (maternity or paternity, as applicable).
• E-learning courses available on the UN Volunteers online platform.

IMPORTANT:
UN Volunteers serve on a full-time basis; therefore, they must not hold any employment relationship with another entity.

Full eligibility requirements, conditions of service and application instructions are available on the official UNV platform.