Project Budgeting Analyst, NPSA-8, DS - Kyiv, National Position

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the development arm of the United Nations, UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Through partnerships with national, regional, and local governments, civil society, and the private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance.

In Ukraine, UNDP has been working since 1993 with the Government and local authorities, with partners across the UN system, with civil society and with local communities to help identify and develop targeted solutions to the country’s development challenges. We work in close collaboration with several key ministries, departments and agencies in a robust, integrated manner in three thematic priorities/portfolios:

1. Inclusive Growth and Sustainable Development 
   1. Democratic Governance, and
   2. Energy and Environment.

Today Ukraine is facing its most serious challenges since achieving independence in 1991. The ongoing war has already resulted in significant loss of life, unprecedented displacement, internally and towards neighbouring countries, and devastating destruction of infrastructure. The UN Ukraine Flash Appeal shows that at least 15.7 million people are in immediate need of emergency assistance and protection. Early projections indicate that if the war should continue int he medium to long term, up to 90% of the Ukrainian population could face poverty and extreme economic vulnerability, and the country’s socio-economic progress could be set-back by almost 20 years. Through its programme implementation, UNDP will seek to enhance the resilience of war-affected communities.

As a part of the “Strengthening MSME Business Membership Organizations in Ukraine: Phase III (2025-2028)” Project, the United Nations Development Programme (UNDP) is intervening to design and deliver tailored capacity development support to selected BMOs (Business Membership Organizations). The project aims to boost the resilience and competitiveness of Ukrainian MSMEs, supporting inclusive economic recovery and sustainable development. It will align and integrate the BMO sector for better MSME representation, strengthen BMO capacities for organizational and financial sustainability, and improve public-private dialogue to enhance MSME policies. 

In this context, UNDP is recruiting a Project Budgeting Analyst, who will ensure administration, transparent and efficient management of the budget and transactions for the Project.

The incumbent will accelerate gender equality and women’s empowerment with all implementations and promote UNDP’s mandate as a gender-responsive organization with zero tolerance for any kind of discriminatory and abusive behavior, including sexual harassment, sexual exploitation and abuse.

Duties and Responsibilities

The Project Budgeting Analyst will be responsible for the following functions:

I.    Ensures the implementation of resource management strategies and adapts processes and procedures focusing on achievement of the following results:

•    Full compliance with UNDP rules, regulations, policies, and strategies, recordkeeping/reporting system, and implementation of effective internal controls, ensuring proper functioning of a customer-oriented resource administration system;
•    Continuously review the project’s resource utilization and support the preparation of forecasts and periodic disbursement requests to be submitted to the donor;
•    Supports the development of funding requests;
•    Review and approve the funding authorization and expenditure certificate (FACE) from partners as and when required;
•    Facilitate annual audits and spot-checks; and
•    Regularly monitor exception reports for unusual activities and transactions, review anomalies or irregularities, and inform the supervisor of the results of the review along with proposed corrective actions. 

II.    Ensure the management of projects budgets of the optimal cost recovery system focusing on achievement of the following results: 

•    Finalization of the budgetary sections of the update of the progress report and the disbursement request, along with preparation of quarterly and biannual forecasts of cash flows and annual cash flows;
•    Timely review and finalization of enhanced expenditure reports and other ad hoc budgetary reports as required by the project;
•    Timely preparation of projects budget reviews and provision of justifications for budget reallocation/reprogramming requests;
•    Preparation and monitoring of budgets, regular analysis, and reporting on budget approvals and delivery status; 
•    Monitor and ensure that donor contributions are properly transferred to UNDP in a timely manner;
•    Ensure that disbursements are achieved as per the work plans;
•    Ensure that advance payments and direct payments are properly reviewed and processed in a timely manner and ensure that payment information is correctly recorded in the Quantum system; and
•    Maintenance of a proper filing system for records and documents related to project resources.

III.    Ensures proper control of project accounts focusing on achievement of the following results:

•    Ensure analysis and development of proposals for the internal expenditure control system ensuring that the supporting documents processed are matched and completed, that the transactions are correctly recorded and displayed in Quantum; 
•    Ensure control on monthly payment orders (MPOs), claims for reimbursement of travel expenses and other entitlements are properly processed and receipt of goods and services and provisioning are properly carried out in accordance with IPSAS and UNDP policies and procedures;
•    Timely corrective actions on unrecorded vouchers (invoices), including vouchers (invoices) with budget verification errors, match exceptions, unapproved vouchers; 
•    Timely response to requests from headquarters to resolve data discrepancies;
•    Support in the development and implementation of asset and inventory management under the project and programme level. 

IV.    Ensures proper projects cash management focusing on achievement of the following results:

•    Timely review of cash accounts to ensure availability of sufficient funds for implementation and appropriate disbursements;
•    Timely identification and registration of receipts for the income request;
•    Timely preparation of monthly cash flow forecasts for use by supervisor.

V.    Ensures capacity building and knowledge sharing on resource management matters focusing on achievement of the following results:

•    Capacity building of implementing partners on overall resource administration;
•    Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

4.    Institutional Arrangement
The Project Budgeting Analyst will work under the overall guidance and direct supervision of the Project Manager, in close collaboration with the Project and UNDP CO teams.
 

Competencies

Core
Achieve Results:	LEVEL 1: Demonstrate focus on achieving quality results and impact
Think Innovatively:	LEVEL 1: Look beyond conventional approaches and established methods
Learn Continuously:	LEVEL 1: Actively pursue opportunities for learning and self-development professionally and personally
Adapt with Agility:	LEVEL 1: Be flexible in handling change, and adopt new ideas, approaches and ways of working
Act with Determination:	LEVEL 1: Pursue everything with motivation and drive
Engage and Partner:	LEVEL 1: Act in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others
Enable Diversity and Inclusion:	LEVEL 1: Treat all individuals with respect, consider ethical implications and respond sensitively to all differences among people

 

Cross-Functional & Technical competencies 

Thematic AreaNameDefinition

Finance	Budget management	Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Finance	Financial planning and budgeting	Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.
Business Direction and Strategy	Strategic Thinking	Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.
Finance	Financial communication and impact	Ability to report financial information clearly to non-finance leaders, including to various governing bodies such as the Executive Board. Willingness to make, communicate and implement difficult decisions based on accurate evidence and reflecting varied advice / viewpoints. Understands how to clearly communicate complex financial information to others using easy-to-understand media and language. Challenges effectively and gives and receives constructive feedback. Negotiates effectively to ensure optimum balance between best outcomes and best value for public funds.
Business Development	Knowledge generation	Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.
Finance	Accounting (General)	Knowledge of accounting concepts, principles, frameworks,  standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
2030 Agenda: People		Gender Mainstreaming

Required Skills and Experience

Min. Academic Education	Advanced university degree (Master’s degree or equivalent) in Finance, Economics, Public Management, Business Administration or other relevant field is required, or A first-level university degree (Bachelor’s degree) in the areas mentioned above in combination with additional two years of qualifying experience will be given due consideration in lieu of Master’s degree.
Min. years of relevant Work experience	Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.  Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in resources and budget management.
Required skills	Proficiency in the usage of computers and office software packages (e.g. MS SharePoint, MS Office: MS Word, Excel, PowerPoint etc.).
Desired skills in addition to the competencies covered in the Competencies section	Proven previous experience in project implementation or budgeting monitoring, knowledge of project cycle will be considered as an advantage. Experience in developing reports for donors within an international organizational context. Experience in a UN agency and /or development sector. Experience with ERP systems.
Required Language(s)	Fluency in English is required. Fluency in Ukrainian is required for national personnel.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

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