Post-Event Coordination and Documentation for the Youth Scientists Salon

Host entity: Chongqing Renewable Energy Society (CQRES)

Application deadline: 14/08/2026

Mission and objectives

Mission

The Chongqing Renewable Energy Society (CQRES) is dedicated to advancing the research, development, and deployment of renewable and clean energy technologies in southwest China. CQRES serves as a bridge between government, industry, research institutions, and local communities, promoting sustainable energy practices and contributing to China's national energy transition goals.

Objectives

1. Advance clean energy — Promote research and deployment of renewable energy, energy efficiency, and low-carbon technologies through conferences, seminars, and technology exchange programmes.

2. Provide technical services — Deliver energy audits, enterprise advisory services, and decision-support for parks, energy-consuming enterprises, and government bodies.

3. Host international platforms — Organize cross-border forums including the China (Chongqing) ASEAN Clean Forum and the Chongqing International Volunteer Festival, facilitating global exchange on climate action and sustainable energy.

4. Build international partnerships — Maintain cooperation with ESCAP, ADB, WWF, and other international organizations, as well as foreign research institutions and NGOs in climate and energy fields.

5. Serve a growing network — Connect and support 336 members including energy producers, major energy users, research institutes, energy-saving service providers, and government departments across the clean energy ecosystem.@

Assignment context

The 2026 Mountain Green Sustainable Development International Cooperation Forum brought together experts, young professionals, international students, and partner organizations to discuss green development, renewable energy cooperation, international technology transfer, and youth participation in sustainable development.
Within the framework of Forum Sub-forum II on international technology transfer and international volunteer service, the Youth Scientists Salon (Singularity Meeting) was held Chongqing on 12 July 2026. The Salon is designed as a small roundtable and open exchange platform for Chinese energy-sector youth, international young scholars, doctoral students, and youth representatives from Central Asia, South Asia, ASEAN and other regions.
The activity focused on practical questions related to green technology needs in mountain regions, the localization of renewable energy technologies, the connection between international volunteer service and technology transfer, and youth-led cooperation mechanisms. It supported cross-cultural dialogue, knowledge sharing, and youth engagement for the Sustainable Development Goals.
Following the conclusion of the Salon, the organizers require structured support to consolidate participant and attendance records, organize session and coordination materials, document implementation issues, and prepare reference materials for future activities. This assignment is therefore focused exclusively on post-event documentation, records management, coordination review, and follow-up reporting.

Task description

We are seeking 2 dedicated Online Volunteers to support post-event documentation, records consolidation, and coordination review for the Youth Scientists Salon (Singularity Meeting) under the 2026 Mountain Green Sustainable Development International Cooperation Forum.
The volunteers will help review, consolidate, and organize coordination materials, participant lists, session notes, attendance records, and follow-up records generated during the activity to support online assistance during the post-event documentation of the open exchange activities.


The two volunteers will work together to support the post-event online coordination and documentation of the Salon. The assignment will focus on organizing, consolidating and documenting materials generated before and during the event, including roundtable records, participant tracking and post-event meeting materials.
• Support the review, updating, and consolidation of participant lists, role assignments, confirmation status, attendance records, and basic meeting information provided by the organizers.
• Review and organize event coordination checklists used for the roundtable dialogue, open exchange, and youth participant engagement activities, and identify items requiring follow-up.
• Assist in organizing completed sign-in records, moderator notes, name lists, participant briefing documents, and other activity records.
• Support the organization of agenda information, timing notes, session materials, and coordination notes generated before and during the activity.
• Help compile and categorize coordination issues identified during the activity and document how they were addressed or whether further follow-up is required.
• Cross-check participant, attendance, session, and coordination records to improve the completeness and consistency of the post-event documentation.
• Prepare organized reference folders or document indexes for use by the organizing team in subsequent reporting and follow-up activities.
• Prepare a short event coordination summary after the activity, including participant attendance, main implementation notes, feedback points, outstanding follow-up items, and suggestions for future activities.

Skills and experience

Candidates should have previous experience or interest in event coordination, project administration, meeting support, youth activities, or international exchange programmes.
Required skills include:
Candidates should have experience or demonstrated interest in one or more of the following areas:
• Event coordination and meeting support.
• Participant list management and information organization.
• Preparation of checklists, templates, and briefing materials.
• Basic project administration and task tracking.
• Communication with youth participants and partner organizations.
• Sustainable development, renewable energy, or international cooperation.
• Attention to detail and ability to meet deadlines.
Experience in supporting conferences, roundtables, academic events, student activities, volunteer coordination, or international cooperation projects is considered an advantage.

Full eligibility requirements, conditions of service and application instructions are available on the official UNV platform.