SVN/2026/035 - Project Assistant (IBG), Jakarta

Position details

• Vacancy type: Special Vacancy Notice
• Recruiting type: General Service
• Contract type: Special Short Term Graded (Up to 9 months)
• Initial contract duration: 9
• Office or unit: Country Office
• Location: Jakarta, Indonesia
• Application deadline: 2026-08-25T16:00:00+00:00

Context

Reference No.              : SVN/2026/035
Position Title               : Project Assistant (IBG)
Duty Station                 : Jakarta
Organization Unit       : Immigration, Border and Governance
Classification                : G-3
Type of Appointment : Special Short-Term Contract
Report to                      :  Senior Project Associate
Estimated Start Date   : As soon as possible
Closing Date                  : 25 August 2026

Established in 1951, the International Organization for Migration (IOM) is a related organization of the United Nations (UN), and as the leading UN agency in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Operational in Indonesia for more than 40 years, IOM Indonesia is working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking (CT), Labour Migration and Social Inclusion (LMSI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance and Resettlement and Voluntary Returns.

IOM’s Immigration and Border Governance (IBG) unit supports member states and the observer in strengthening the policy, legislation, operational systems, human resources and administrative and technical structures required to respond more effectively to diverse migration and border management challenges. IBG project and activities are in line with IOM’s commitment to facilitate orderly, safe and regular migration and mobility. 

Under the direct supervision of the Immigration and Border Governance Senior Project Associate and the overall supervision of the Programme Manager, the Project Assistant primary role will involve facilitating the execution and delivery of border management programmes.In addition, the project assistant will be also responsible to provide clerical support to the programme and initiatives and the Immigration and Border Governance portfolio.

Responsibilities

Responsibilities and Accountabilities

1. Provide general/clerical assistance and support the implementation and organization of IBG project activities, such as trainings, meetings, workshops and community engagement initiatives. 

2. Assist in note-taking, meetings/workshops/activities reporting, and translating project and communication materials to/from Bahasa Indonesia and English.

3. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions

4. Assist in updating project monitoring tools and related documentation, under the guidance of the Senior Project Associate.

5. Retrieve, compile, summarize, and present information/data on specific project topics to support project reporting and external communication efforts.

6. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.

7. Under the guidance of the Senior Project Associate, provide support in drafting, designing visibility products and other publication materials.

8. Assist the Senior Project Associate in developing and implementing project visibility and communication initiatives, including drafting social media content, success stories, newsletters, web articles, and other project-related publications, in coordination with the project team and relevant communications focal points.

9. Respond to general information requests and inquiries; set up and maintain files/records. 

10. Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• School diploma with three years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with one years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations

• Indonesian National with good knowledge and understanding of migration issues and border managment in Indonesia context, is an advantage

• Previous experience in developing social media contents, publication, and drafting is advantage

• Able to manage workload within general schedule of work, instructions and standard practices. 

• Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Skills

• Technology savvy, proficiency in Microsoft Office tools (Word, Excel, Outlook, Powerpoint, Sharepoint)

• Strong communication and writing skills

• Ability to operate designing software (Photoshop, Canva, etc.) would be an advantage  

• Good personal commitment, efficiency, flexibility, creative thinking and attention to detail

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Bahasa Indonesia are required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies