Administration and Operations Associate

Host entity: UNOCHA

Volunteer type: International

Areas of expertise: Administration, Emergency preparedness, crisis response

Application deadline: 03/11/2026

Mission and objectives

OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention; and facilitate sustainable solutions. The OCHA Office of the Pacific Islands, based in Suva, supports Pacific Island countries and territories through humanitarian coordination, preparedness, response, information management, advocacy and humanitarian financing support.

Assignment context

OCHA Pacific requires efficient administrative and operational support to enable humanitarian preparedness, coordination, missions and emergency response across the region. The six-month assignment will focus on practical office systems, travel and mission support, procurement-process documentation, inventory and event logistics. It is designed as a supervised learning role and will not carry delegated financial or procurement authority.

Task description

Under the direct supervision of an international OCHA staff member based in Suva, the Administration and Operations Associate will undertake the following tasks:
• Support day-to-day administrative processes, records management and office trackers.
• Assist with travel and mission arrangements and related supporting documentation and follow-up.
• Support procurement-process documentation, vendor files, quotation records and action tracking under staff supervision.
• Assist with expenditure and budget-monitoring trackers and organization of supporting documents.
• Support office inventory supplies and asset records and contribute to physical verification exercises.
• Assist with logistics for meetings, workshops, trainings and official visits.
• Contribute to updating practical administrative templates, checklists and handover files.

Skills and experience

Demonstrated interest and/or experience (up to two years) in:
• Administration, business management, finance, procurement, logistics or office operations
• Records management, event logistics, organizational support or related academic/project work
• Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office, particularly Excel and Word
• Ability to work systematically, meet deadlines and maintain accurate records

Competencies and values

• Accountability
• Adaptability and Flexibility
• Commitment and Motivation
• Commitment to Continuous Learning
• Communication
• Integrity
• Knowledge Sharing
• Planning and Organizing
• Professionalism
• Respect for Diversity
• Self-Management
• Technological Awareness
• Working in Teams

Living conditions

The UN Volunteer will work in the OCHA Office of the Pacific Islands based on Level 2, Kaunikula House, Flagstaff, Suva. Fiji is a middle-income country with adequate basic services, and Suva is the capital and main administrative and commercial centre. Fiji is generally a safe and welcoming country; however, normal security precautions should be observed, including awareness of petty crime and residential security. Accommodation, shops, health services, banking and local transport are available in Suva. The local currency is the Fijian Dollar (FJD).

Full eligibility requirements, conditions of service and application instructions are available on the official UNV platform.