Junior Back Office Operations Officer

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The International Service for Remunerations and Pensions (www.sirp-isrp.org) is a Service committed to provide studies on remuneration and pension policies of International Civil Servants and to operate the administration of pensions for the Co-ordinated Organisations (OECD, NATO, the European Space Agency, the Council of Europe, the European Centre for Medium-Range Weather Forecasts and the European Organisation for the Exploitation of Meteorological Satellites) and other International Organisations. The ISRP administers also Pension Reserve Funds for several International Organisations.

The ISRP is administratively attached to the OECD.

The ISRP is looking for a Junior Back Office Operations Officer to work within its Payroll Administration Unit (PAU) in the Back-office team. This is a key position for leading innovative automation projects, optimizing accounting processes, and enhancing data management systems for the pension management process of various entities. The selected candidate will be part of a dynamic, multicultural team of professionals working across disciplines, contributing to high-impact initiatives in a stimulating environment.

You are a self-driven, detail-oriented team player with strong project management skills and the ability to handle multiple priorities effectively. Your advanced knowledge of ERP systems (e.g., SAP or similar), proficiency in Excel, and accounting expertise will allow you to bring both technical and strategic value to our operations.

Main Responsibilities

Process Automation and file Structuring

• Contribute the back-office automation project aimed at streamlining and modernizing workflows, particularly in pension accounting and payment management.
• Review and restructure existing working files to ensure alignment with evolving operational needs and effective integration with systems such as SAP, ERP, HR Access, and other financial tools.
• Play a key role in the implementation of innovative solutions to increase efficiency in financial control, reconciliations, reporting, and routine tasks.
• Analyse existing processes, identify inefficiencies and implement practical improvements while maintaining appropriate approval and segregation-of-duties controls.
• Recommend actions and build, test and implement robust plans to strengthen business continuity and reduce risks in effecting timely payment to pensioners.  

Payroll / Accounting

• Contribute to the bookkeeping of accounting records for pension funds, including contributions, payroll transactions, and payments.
• Ensure compliance with IPSAS standards while maintaining the accuracy and timeliness of financial records.
• Record and reconcile receivables, cessations of rights, tax adjustments, exchange-rate differences and banking charges.

• Liaise with external providers and financial institutions to validate all reconciliations. Transmit certified accounting reports and audit documentation to the organisations concerned and maintain complete supporting records.

Invoicing and Payments

• Prepare and monitor invoices for pension related activities, vendor services, and other financial obligations.
• Ensure timely payment processing and resolution of discrepancies.

Other Duties

• Provide support to PAU payroll and pension officers when required in analysing payroll instructions, completing updates within the payroll system and verifying results including full payroll reconciliations.

Ideal Candidate Profile

Academic Background

• A post-secondary education in accounting and/or finance or equivalent experience.
• Certification in project management (e.g., PMP, PRINCE2) would be an advantage.

Professional Background

• A minimum of three years’ experience in accounting/bookkeeping, preferably for pension or payroll operations
• Proven track record in leading automation or process optimisation projects, preferably related to pension or payroll operatooins

Tools

• Advanced proficiency in Excel, including financial modelling and data analysis.
• Hands on experience with SAGE, SAP, other ERP, pension / payroll system would be an asset.
• Familiarity with data visualization tools (e.g., Power BI) is desirable.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in the two OECD official languages (English and French), both written and spoken.

Closing Date:

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 15 November 2026 (CEST).

Contract Duration

• Open-ended appointment, with no foreseen end date.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.

What the OECD offers

• Depending on level of experience, monthly salary starts at 4 638.76 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Candidates may be considered suitable (“cleared”) at the interview grade or at a lower grade, based on their qualifications and professional experience.
• This vacancy will be used to fill multiple positions. Please note that the appointment may be made at one grade below their clearance level, based on business needs.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen as soon as possible and panel interviews are planned for as soon as possible.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.