Junior Information Management Analyst

At the World Bank, a member of the World Bank Group (WBG), you’ll join a diverse, global community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater. Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives. For more information, visit https://www.worldbank.org/en/who-we-are/ibrd VPU Context: The Information and Technology Solutions (ITS) Vice Presidential Unit (VPU) enables the World Bank Group to achieve its mission of ending extreme poverty and boost shared prosperity on a livable planet by delivering transformative information and technologies to its staff working in over 150+ locations. For more information on ITS, see this video: https://www.youtube.com/watch?reload=9 v=VTFGffa1Y7w Unit Context: The ITSIG (Information Governance) Unit is the strategic driver of trust, agility, and responsible innovation in the organization’s data, information, and AI landscape. The unit develops and oversees governance frameworks, policies, and stewardship models that enable the Group, and the public, to maximize the value of its data and information. By embedding governance into product and service delivery, platform design, and business engagement, the unit positions governance as a catalyst for AI transformation and business impact. The unit also fosters partnerships and thought leadership, ensuring the Group remains at the forefront of global best practices in data, information, and AI governance. Duties and Accountabilities: Role Purpose: The Junior Information Management Analyst is responsible for supporting the lifecycle management of the WBG’s information assets to ensure critical information is accessible to employees. Under close supervision, this role captures, organizes, preserves, digitizes, disposes of, and shares access to various information assets. The Junior Information Management Analyst also analyzes policies related to information ownership, stewardship, and access, promoting transparent and accountable operations. Key Responsibilities: 1. Information Lifecycle Management • Support the governance and lifecycle management of M365 solutions. • Track the application of records retention schedules and regulatory requirements to ensure compliance. • Assist with appraisal, retention, and disposition activities, including reviews of expired Microsoft 365 workspaces and digital records. • Support the governance of records repositories in Jakarta office, including off-site storage records disposition following the WBG retention schedule. 2. Information Governance • Help site owners and business units apply information management guidance and address routine repository issues, escalating complex matters to senior colleagues. • Maintain and update documentation for information and records management policies and procedures. • Collaborate with cross-functional teams to implement information management guidelines. • Support the maintenance of the unit’s intranet site. 3. Information Quality • Review integrity, accuracy and completeness of information in document and records management repositories. • Monitor data quality and implement corrective actions as necessary. 4. Internal User Support and Training • Assist with training and supporting staff on information management tools and best practices. • Support the development and implementation of knowledge sharing processes and tools for internal use.