National Individual Contractor: Project Team Assistant

The Individual Contractor will submit monthly timesheets outlining tasks undertaken and outputs achieved. Timesheets should clearly reflect progress against the following output areas: • Research reports, briefs, summaries or analytical notes on crime prevention and criminal justice issues. • Activity plans, mission plans, meeting minutes, training/workshop reports and follow-up trackers. • Administrative, procurement, logistics, travel and records-management outputs. • Budget, expenditure-monitoring and financial-support documentation. • Coordination, compliance and audit-support outputs. • Communication, visibility and documentation materials, including fact sheets, newsletters, presentation inputs and social media content. • Inputs to project proposals, concept notes and donor or programme reports.

Nairobi, Kenya with travel to PLEAD II focal counties as required

04 January - 31 March 2027

1. Background of the assignment As the global guardian of the United Nations Standards and Norms in Crime Prevention and Criminal Justice, UNODC is mandated to support Member States in upholding the rule of law and promoting effective, fair, humane and accountable criminal justice systems in line with international standards and relevant legal instruments. Under the Programme for Legal Empowerment and Aid Delivery, Phase II (PLEAD II), UNODC supports efforts to reinforce the rule of law, improve access to justice, increase efficiency and accountability in the justice system, and promote the use of technology as an enabler of justice. The project addresses capacity needs and persistent bottlenecks affecting justice-sector service delivery, advances digitalization to streamline the administration of justice, and contributes to anti-corruption efforts to improve access to justice for all Kenyans, including persons at risk of exclusion and marginalization. The project contributes to the following outcomes of the European Union Programme for Legal Empowerment and Aid Delivery in Kenya (PLEAD II): 1. Outcome 1: Enabling the criminal justice system to fight corruption more effectively. 2. Outcome 2: Improving administration and coordination of the justice sector. 3. Outcome 3: Increasing the competence, quality and efficiency of criminal justice institutions. 4. Outcome 4: Enhancing access to legal aid, especially for individuals in vulnerable situations. The PLEAD II component which targets 19 focal counties, support the following institutions in the justice chain (national partners): National Council on the Administration of Justice (NCAJ), Judiciary, Office of the Director of Public Prosecutions (ODPP), Probation and Aftercare Service (PACS), Witness Protection Agency (WPA), Directorate of Children Services (DCS), Ethics and Anti-Corruption Commission (EACC), Kenya Prisons Service (KPS) and National Police Service (NPS). 2. Purpose of the assignment The purpose of this assignment is to provide administrative, programme, coordination and research support to the Crime Prevention and Criminal Justice Programme in the implementation of PLEAD II activities and related criminal justice initiatives. The Individual Contractor will support activity planning and implementation, procurement and logistics processes, research and documentation, financial and compliance follow-up, communication outputs, and the preparation of reports, concept notes and project proposals. 3. Specific tasks to be performed by the Individual Contractor Under the overall supervision of the Programme Manager and within the framework of PLEAD II, the Individual Contractor will perform the following tasks: 3.1 Programme and activity coordination • Support the substantive and operational implementation of PLEAD II Programme activities and broader criminal justice reform priorities. • Assist in the preparation and updating of activity workplans, implementation calendars, travel schedules, mission plans and follow-up matrices. • Coordinate administrative arrangements for meetings, workshops, trainings, online conferences, consultations and field activities, including venue arrangements, participant lists, invitations, attendance sheets, travel follow-up, materials and post-event documentation. • Draft meeting notes, minutes, activity reports, back-to-office reports and action-point trackers and follow up with relevant team members and implementing partners on agreed actions. • Maintain organized electronic and physical records of programme activities, correspondence, approvals, procurement files, participant documentation and relevant evidence for audit and reporting purposes. 3.2 Research, analysis and knowledge support • Conduct desk research and compile information on crime prevention, criminal justice, access to justice, anti-corruption, alternatives to imprisonment, case management and justice-sector coordination. • Assist in collecting, organizing and summarizing quantitative and qualitative information from reports, policy documents, legal instruments, stakeholder inputs and field consultations. • Prepare research briefs, literature summaries, analytical notes, annotated bibliographies, interview or consultation summaries, and evidence tables to inform programme planning and decision-making. • Support the development of a justice-sector training strategy by compiling training needs, mapping target audiences, summarizing stakeholder inputs and preparing draft content outlines. • Monitor criminal justice sector trends, reforms, court and prosecution developments, legal aid and anti-corruption issues, and prepare concise updates for internal use by the programme team. 3.3 Administrative, procurement and financial support • Provide day-to-day administrative support to the Crime Prevention & Criminal Justice Programme, including scheduling, correspondence, document formatting, filing, photocopying/scanning, records management and logistical follow-up. • Assist in the preparation of procurement plans, requisitions, terms of reference, technical specifications, evaluation documentation and follow-up correspondence with procurement colleagues, vendors and service providers. • Support procurement processes by tracking timelines, compiling documentation, following up on goods and services delivery, supporting receipt and inspection processes, and maintaining complete procurement records. • Assist in preparing budget estimates, expenditure estimates, financial reports, payment-supporting documentation and budget-monitoring summaries. • Coordinate with project staff in the preparation and review of expenditure reports, and support monitoring of expenditures to help ensure that spending remains within authorized levels. • Support compliance with applicable United Nations and UNODC rules, regulations, financial procedures, audit requirements and internal controls. • Assist with asset management, including recording, monitoring, receipt and inspection reports, transfer or disposal documentation, and support to audit or inventory verification missions. • Support shipment, receipt and clearance of office and project equipment, where required, in coordination with relevant administrative, procurement and logistics units. 3.4 Field missions, stakeholder liaison and communication support • Support arrangements for field missions, including draft itineraries, travel requests, security-clearance follow-up, accommodation coordination, transport arrangements, mission packs and post-mission documentation. • Liaise with implementing partners, government counterparts, consultants, vendors, county-level stakeholders and programme participants on administrative and logistical matters, under the guidance of programme staff. • Support the preparation of background documents, presentations, briefing notes, summaries, talking points, speeches and other materials for meetings, missions and programme events. • Support the development of fact sheets, newsletters, human-interest notes, reports and other communication materials highlighting PLEAD II results and the work of UNODC ROEA. • Compile draft content for social media and visibility products, ensuring that content is accurate, cleared through appropriate channels and aligned with donor and UNODC visibility requirements. • Contribute to the development of co-funding proposals, concept notes and donor-reporting inputs by compiling background information, data, results, activity updates and partner inputs. 3.5 Electoral Support - PLEAD Electoral Support vis-à-vis UN Joint Basket Fund for Election • Support the planning, coordination and implementation of activities under the PLEAD electoral support portfolio and other election-related rule of law, justice and governance initiatives implemented by UNODC. • Assist in coordinating activities implemented under the United Nations Joint Basket Fund for Elections, including meetings, trainings, consultations, stakeholder engagements and technical support initiatives. • Maintain activity trackers, implementation schedules, participant databases and follow-up matrices for electoral support interventions. • Support liaison and communication with electoral and justice-sector stakeholders involved in electoral justice and electoral security processes. • Assist in the preparation of briefing materials, concept notes, meeting reports, mission reports, presentations and visibility materials related to electoral support initiatives. • Compile information, lessons learned, good practices and implementation updates from electoral support activities for reporting and knowledge-management purposes. • Support the documentation of stakeholder consultations, election-related capacity-building activities and technical assistance interventions to facilitate timely reporting to donors and programme management. 3.6 Monitoring, Evaluation and Reporting support • Assist in the collection, organization and verification of programme performance data to support monitoring and reporting requirements across PLEAD II implementation period. • Support the maintenance and updating of programme results frameworks, monitoring matrices, indicator-tracking tools, beneficiary databases and activity-monitoring records. • Compile quantitative and qualitative information from activities, missions, trainings, stakeholder engagements and field visits for monitoring and reporting purposes. • Support the administration of surveys, assessments, feedback tools and other data-collection exercises aimed at measuring programme performance and outcomes. • Assist in tracking progress against annual workplans, output indicators, targets and deliverables, and prepare summaries highlighting implementation status and emerging issues. • Support programme documentation, filing and knowledge management to ensure availability of evidence for reporting, audits, evaluations and learning exercises. • Contribute to the preparation and coordination of internal reviews, evaluations, monitoring missions and donor visits by compiling relevant documentation and supporting logistical arrangements.

A high school diploma or equivalent is required. Additional training, coursework or certification in administration, project support, law, criminal justice, social sciences, research methods, procurement, finance, records management or a related field is desirable. • Some work experience in criminal justice, law, programme support, administration or related areas is required. • Work experience in administrative services, programme support, procurement, logistics, finance support, records management or event coordination is required. • Experience supporting research, data collection, literature reviews, report drafting, policy analysis or justice-sector documentation is desirable. • Experience working with government institutions, justice-sector actors, civil society organizations, development partners or international organizations is desirable. • Work experience in the United Nations system or another international organization is desirable.

English and French are the working languages of the United Nations Secretariat. For this assignment, fluency in English is required. Knowledge of another official United Nations language is an advantage. Basic knowledge of Swahili is desirable.

Not available.