National Project Technical Coordinator

Organizational Setting

FAO Timor-Leste supports implementation of the Global Environment Facility (GEF)-funded project GCP/TIM/11959/GFF, “Enabling Timor-Leste to prepare its First Biennial Transparency Report with a combined Third National Communication (BTR1/NC3) and Second Biennial Transparency Report (BTR2)”. The project assists Timor-Leste in meeting its reporting requirements under the United Nations Framework Convention on Climate Change (UNFCCC) and the Paris Agreement.

The project strengthens national technical and institutional capacity to prepare and submit Biennial Transparency Reports and National Communications, while promoting national ownership. Implementation involves close collaboration with NDCC/MoTE, relevant ministries and agencies, the Working Group on Climate Change, technical working groups, data providers, national and international consultants, and related initiatives, including the CBIT project.

FAO Timor-Leste is seeking a National Project Technical Coordinator to provide national technical leadership, coordinate project implementation and contributions, and ensure the timely delivery of high-quality project products, including assigned BTR1/NC3 products, while strengthening national ownership and capacity.

The position is located in the FAO Representation in Dili, Timor-Leste.

Reporting Lines

The National Project Technical Coordinator will work under the overall supervision of the FAO Representative in Timor-Leste and the day-to-day supervision of the Assistant FAO Representative for Programme. Under the technical guidance of the Lead Technical Officer, the incumbent will work closely with FAO Timor-Leste project team, NDCC/MoTE, relevant ministries and agencies, the Working Group on Climate Change, technical working groups, data providers, national and international consultants, and related initiatives, including the CBIT project.

Technical Focus

The position will focus on national technical leadership and coordination of climate transparency reporting under the UNFCCC and the Paris Agreement, with emphasis on timely delivery of project products, stakeholder coordination, quality assurance, work planning, financial monitoring, progress reporting, knowledge sharing and national capacity strengthening.

Task and Responsibilities

•    Lead the timely achievement of high-quality project products in accordance with the project document, providing technical leadership, supervision and coordination as required;
•    Prepare or update the project workplan, implementation schedule and coordination arrangements for approval within the first month, and update them regularly as required;
•    Coordinate all project contributions, ensuring compliance with FAO procedures for nationally executed projects; quality-check and consolidate inputs from project staff, consultants, subcontractors, government counterparts and partners within agreed deadlines;
•    Supervise and coordinate the work of project affiliate personnel and subcontractors to ensure smooth implementation and the quality of results;
•    Lead the organization of project inception and coordination workshops, annual Project Steering Committee meetings and technical networks, ensuring that proceedings, decisions and follow-up actions are documented;
•    Support BH in monitoring financial resources and accounting, reconcile expenditure records, update disbursement status and promptly flag financial issues to support accurate and reliable financial reporting on a monthly and quarterly basis, or as required by FAO/GEF;
•    Facilitate timely administrative, logistics and procurement support for subcontractors, training activities and other project activities;
•    Oversee preparation and timely submission of Project Progress Reports (PPRs) and a brief update on the status and disbursement of the GEF grant, instead of a Project Implementation Report (PIR), by the applicable FAO/GEF reporting deadlines;
•    Distribute project reports and stakeholder updates, respond to stakeholder questions and oversee the exchange of experiences and lessons learned;
•    Promote and document the active inclusion of women in activity design, planning, budgeting, recruitment, outsourcing, procurement, governance, advocacy, outreach, training, meetings and access to project benefits;
•    Coordinate with the CBIT project to maximize impact, synergies and complementarity, maintaining records of coordination activities;
•    Document decisions and maintain version-controlled, editable project records, ensuring that stakeholder updates, lessons learned, gender tracking and CBIT coordination records are completed by the end of the assignment.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•    University degree in environmental management, natural resources management, climate change, agriculture, project management, development studies or a related field;
•    At least five years of relevant experience in project coordination, implementation, work planning, stakeholder coordination, financial monitoring or reporting, preferably in climate change, environment, natural resources management or related development programmes;
•    Working knowledge of English and Tetum. 
•    National of Timor-Leste or resident in the country with a valid work permit.

FAO Core Competencies

•    Results Focus 
•    Teamwork 
•    Communication
•    Building Effective Relationships 
•    Knowledge Sharing and Continuous Improvement  

Technical/Functional Skills

•    Extent and relevance of experience in leading and coordinating project implementation, supervising multidisciplinary teams and ensuring timely, high-quality project outputs;
•    Experience coordinating government institutions, technical working groups, data providers, national and international consultants, subcontractors and development partners;
•    Knowledge of UNFCCC and Paris Agreement reporting requirements, including Biennial Transparency Reports and National Communications, and national technical and institutional capacity development;
•    Experience in financial monitoring, expenditure reconciliation, disbursement tracking and preparation of project progress and financial reporting inputs; familiarity with FAO/GEF procedures would be an advantage;
•    Demonstrated ability to prepare workplans, consolidate and quality-check technical contributions, organize workshops and steering committee meetings, maintain version-controlled records, document lessons learned and support gender-responsive implementation and coordination with related initiatives;
•    Strong coordination, communication, analytical, planning and problem-solving skills, including the ability to work with multidisciplinary teams and multiple stakeholders.
•    Knowledge of Portuguese and/or Bahasa Indonesia would be an asset.
 

ADDITIONAL INFORMATION