Programme Associate, (G-6), TA, 5 months, #00139007, Ha Noi, Viet Nam, APR (Open to Viet Nam Nationals Only)

Duty station: Hanoi

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to a Future

How can you make a difference?

Viet Nam is highly vulnerable to climate change and increasingly frequent and severe disasters, including typhoons, floods, landslides, droughts and extreme weather. These events cause loss of life, damage infrastructure and essential services, and disproportionately affect vulnerable children and communities.

Climate and disaster risks threaten children’s access to safe water, nutrition, health care, education and protection, while increasing risks of displacement, violence, exploitation and poverty. Recent major disasters have demonstrated the growing need to strengthen preparedness, emergency response and longer-term resilience.

UNICEF works with the Government and partners to protect children from climate, disaster and environmental risks by linking humanitarian response with disaster risk reduction, climate resilience and sustainable development. Guided by the Convention on the Rights of the Child and UNICEF’s equity approach, particular attention is given to the most vulnerable and disadvantaged children and families.

Job organizational context:

UNICEF Viet Nam is preparing for implementation of its 2027–2031 Country Programme, including Result Area 3: Child-centred Climate, Disaster and Environmental Action. The programme portfolio brings together work on climate change, disaster risk reduction and emergency preparedness and response, climate-resilient essential social services, environmental health and WASH.

Effective delivery of this portfolio requires timely and accurate financial management, budget and grant monitoring, support to implementing partners, cash transfer management, transaction processing and financial reporting, including the ability to respond rapidly during emergencies.

Pending completion and approval of the Country Office organisational review for the new Country Programme, the Programme Associate (Finance and Programme Support), GS-6, will provide temporary programme finance, grant management and administrative support to transition the portfolio into Result Area 3. The position will help ensure continuity of programme implementation, sound financial management, compliance and accountability during the transition to the 2027–2031 Country Programme.

Purpose for the job:

Under the supervision of the Programme Specialist, CCDRR-Emergency, the Programme Associate provides financial, budget, grant, partner-management and administrative support to UNICEF’s climate, disaster risk reduction, emergency, environmental health and WASH portfolio transitioning into Result Area 3.

The incumbent supports programme planning, implementation, monitoring and reporting by ensuring accurate and timely processing and tracking of programme resources; monitoring budgets, grants and expenditures; supporting DCT and HACT processes; maintaining financial and programme records; preparing financial analyses and reports; and supporting implementing partners to comply with UNICEF financial requirements.

The Programme Associate works closely with programme colleagues and with Operations, Supply, Partnerships and other relevant Country Office teams to facilitate efficient programme delivery and accountability for results. During emergencies, the incumbent provides surge financial and administrative support, including rapid transaction processing, cash and supply tracking and financial reporting.

1. Project Management and Implementing Partnership Coordination

• Support overall project planning, execution, and monitoring for assigned initiatives
• Assist in establishment and operationalizing implementing partnership management functions by coordinating the processes required for risk assessments (Due Diligence, PSEA and Micro-Assessment, Spot checks)
• Work with Programme Managers, Partners and relevant stakeholders in ensuring Funding Authorization and Certificate of Expenditures (FACE) requests submitted are aligned with the project workplan and processed timely.
• Monitors prompt liquidation of Direct Cash Transfer (DCTs).

2. Data Management, Analysis & Reporting

• Contribute to collecting and analyzing qualitative and quantitative programme data to support evidence-based decision-making.
• Generate regular reports, dashboards and presentations on key performance indicators and donor reporting.
• Support the application of digital and AI tools for synthesizing complex data and creating actionable insights for statutory reports, dashboards and presentations on key performance indicators.

3. Grant Management, Budget Monitoring and Reporting

• Regularly track budget allocations, expenditures and monitor grant utilization for the section and individual grants using relevant systems (e.g., SAP).
• Contribute to grants management, monitor their expiry, and support reprogramming or extension processes.
• Prepare periodic and ad-hoc grant management reports for supervisors, programme leads and for donor reporting.
• Facilitate generating funds utilization report to track expenditures and commitments.
• Contribute to the development of funding proposals and the preparation of statutory reports, ensuring timely submissions. 

4. Digital Innovation & Operational Efficiency

• Use AI, automation tools and digital platforms to streamline repetitive tasks, such as data analysis and report generation.
• Serve as a resource for digital platforms (e.g., SAP, Service Gateway, Power BI, Sharepoint) within the section.
• Safeguard sensitive data and ensure adherence to UNICEF’s data privacy and digital workforce guidelines.

5. Communication, Knowledge Sharing and Dissemination

• Draft clear and well-structured communication to share reports, briefs, and knowledge products for internal and external use.

• Maintain effective document repository systems and Sharepoint for digital and physical programme documentation.
• Contribute to knowledge generation and documentation of lessons learned and good practices.
• Support onboarding of new colleagues and knowledge transfer within the team.

6. Capacity Building & Event Coordination

• Support the organization of capacity development activities, workshops and field missions.
• Assist in preparation and dissemination of background materials, track logistics, coordinate vendor engagement and liaise with participants.

7. Flexibility & Surge Support

• Adapt to shifting programme needs and provide support during emergency responses, surge deployments or re-prioritization events.
• Liaison with focal points and provide backup support to other programme sections to ensure business continuity and team support.

If you would like to know more about this position, please review the complete Job Description here:  Programme Associate G6 DRRCC (2).pdf

To qualify as an advocate for every child you will have…

Minimum requirements:

1. Education: Completion of secondary education is required.
2. Work Experience:   Minimum six (6) years of administrative or clerical work experience is required.
3. Skills: Project Management - Create project plans, objectives and deliverables; Track and organize resources like time, budget, and team efforts; Identify and report potential risks for further guidance. Collaboration - Navigate organizational dynamics and adapt behavior to respond to different situations; respectfully and persuasively to suit different audiences; Write clear, concise and well-structured reports and documents using appropriate language; Pay close attention to what others are saying, asking questions for clarification; Present ideas and information clearly in front of groups. Problem Solving - Analyze data, identify trends, patterns and anomalies; Evaluate information, analyze problems, identify underlying causes and risks; Summarize and communicate findings, focusing on actionable insights to support decision-making; Make decisions in time-sensitive situations, even with incomplete information; Assess the potential impact of solutions (costs, benefits and risks). Digital Dexterity - Utilize AI-powered tools and platforms to automate data analysis; Apply prompts to improve the quality of reports and data, ensuring alignment with internal regulations and policies; Use specialist technology business systems and software; Analyze and summarize data from various business systems to generate reports and insights.
4. Language Requirements: Fluency in English is required.

Desirables:

1. Professional and/or university courses related to the field of work are highly desirable.
2. Knowledge of another official UN language (Arabic, Chines, French, Russian or Spanish) or Vietnamese language is considered an asset.

For every Child, you demonstrate...

UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, discrimination, fraud, corruption and other forms of serious misconduct.

UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference, safeguarding and background verification checks. These checks may include verification of academic credentials and employment history, screening against relevant United Nations misconduct databases, and requests for misconduct disclosures from current and former employers, professional associations, other relevant organizations and participating organizations under inter-agency safeguarding initiatives, including the Misconduct Disclosure Scheme (MDS), where applicable.

Appointment, selection and continued engagement are subject to the satisfactory completion of all required checks. Selected candidates may be required to provide additional information and consent to enable UNICEF to undertake these checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments are conditional on the selected candidates' willingness to comply with current or future vaccination requirements, should UNICEF mandate it for personnel. Failure to comply with such requirements, where applicable and without a duly approved medical exemption from the relevant UN authority, will result in the cancellation of the selection or may lead to other administrative measures, including separation from service.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: i.e. UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.