Programme Support Assistant

Host entity: IOM

Volunteer type: National

Areas of expertise: Administration, Community development, Communication, advocacy, public information

Application deadline: 14/10/2026

Mission and objectives

The IOM Mission in Ukraine was established in 1996. In line with IOM’s global strategy, IOM Ukraine aims at advancing the understanding of the opportunities and challenges of migration in the Ukrainian context.

The IOM Mission in Ukraine provides assistance to internally displaced persons (IDPs) and conflict-affected people, fights trafficking in human beings, assists the Government in dealing with irregular migration, improving its migration management system, and creating migrant-inclusive health practices and policies. IOM supports the development of comprehensive and evidence-based migration policies and legislation in line with international norms and builds government’s capacity in harnessing the development potential of migration, among others, by creating incentives for migrants’ remittances investment and offering evidence-based policy advice to enhance labour migration management.

During 24 years of presence in Ukraine, IOM has assisted over half a million migrants (Ukrainians and other nationalities), IDPs, potential migrants, victims of trafficking and other vulnerable groups, directly or through its project partners.

Assignment context

The International Organization for Migration (IOM) Ukraine implements multi-sectoral programming encompassing humanitarian, development, and peace spectrums aimed at addressing migration challenges and delivering increased assistance to vulnerable populations in partnership with government, civil society, other United Nations (UN) partners, and regional bodies.
Under the overall supervision of the Chief of Mission and the direct supervision of the Head of the Programme Support Unit under the Partnerships Pillar, the successful candidates will be responsible and accountable for providing specialized support to programme development, programme reporting and extensive coordination with other programme teams within IOM Ukraine, as part of the Programme Support Unit. These activities will contribute to good donor relationships, ultimately helping IOM Ukraine to secure funding for beneficiaries in Ukraine.

Task description

1. Supports the mission in regularly updating donor information, including donor profiles, funding cycles, and donor priorities, for resource mobilization.
2. Contributes to and assists with project development, including consolidation and development of concept notes and proposals, in close coordination with the programme team and thematic specialists in line with the IOM global frameworks and IOM Ukraine’s priorities.
3. Collect, compile, and provide inputs to different internal- and external-facing documents requested by relevant stakeholders, specifically donors, IOM relevant units at headquarters and regional office, and /or partners.
4. Engage in regular liaison with other units within the PSU, including the Information Management (IM) and Monitoring, Evaluation, Accountability and Learning (MEAL) units to initiate and complete reports or other requests, obtain the necessary information/data, follow-up for revision and clarification after review, etc.
5. Assist in the preparation of meetings and events, including donor briefings, field visits, and conferences. Preparation may include assembling relevant documents, drafting concept papers, and coordinating briefing inputs and talking points.
6. Assist in compiling programme-related documents for knowledge management.
7. Perform other duties as may be assigned.

Skills and experience

• Experience with programme development, resource mobilization, and reporting is an asset, as is experience working in the UN or other international development organizations;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Experience in soliciting, receiving, organizing, and sharing large volumes of information with internal and external stakeholders;
• Experience in project development and editing;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Have affinity with or interest in migration management, volunteerism as a mechanism for durable development, and the UN system

Competencies and values

• Accountability
• Adaptability and flexibility
• Commitment and Motivation
• Commitment to Continuous Learning
• Communications
• Creativity
• Ethics and values
• Knowledge Sharing
• Planning and organising
• Professionalism
• Respect for Diversity
• Self-management
• Working in teeams

Living conditions

As it is a national UN Volunteer's assignment, the UN Volunteer shall organize his/her accommodation by themselves.

Entitlements of National UN Volunteer Specialist >> USD $ 1,869

The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract.

Allowances:
- Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD $ 1,869 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”.
• USD 350 entry lump sum, one-time payment.

Medical and life insurance:
• Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV-provided medical insurance coverage. Coverage for UN Volunteers begins at the Commencement of Service and normally ceases on the last day of the UN Volunteer Contract.
• Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum.

Leave entitlements:
• Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment.
• Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period.
• Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle.
• Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

Full eligibility requirements, conditions of service and application instructions are available on the official UNV platform.