Senior Programme Management Assistant (Fixed Term Limited), G7

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty. This is a Fixed-Term Limited (FTL) position in the Climate Change and Urban Environment Section of the Global Solutions Division of UN-Habitat in Nairobi The Global Solutions Division (GSD) is responsible for providing programmatic direction for UN-Habitat and is responsible and accountable for the programmatic delivery of the Strategic Plan. The Division leads the tools and methodology production and the integration of the various substantive competencies towards effective delivery of the Strategic Plan and the mandate of UN-Habitat. It provides substantive training to staff members and supports capacity development of Member States and partners. The Climate Change and Urban Environment Section (CCUE-S) work programme has four pillars, directly supporting Subprogramme 1 of the Strategic Plan 2026-29: 1. Urban Climate Change and Biodiversity Diplomacy and Multilevel Action Strongly position the New Urban Agenda within urban climate change, urban environment and urban biodiversity diplomacy, multilevel governance and multilevel action, discourse and networks. Facilitate the participation of Housing and Urban Development Ministries as well as local and subnational governments in global / international climate change and biodiversity diplomacy. Strengthen urban content in NDCs and NBSABs and support implementation of urban action. 2. Thought Leadership and Innovation at the climate change and sustainable urban development intersection. Provide climate change-, biodiversity- and urban environment-related thought leadership and associated platforms. This includes support to the development of the IPCC Special Report on Climate Change and Cities, its dissemination and the Innovate4Cities conference as well as the development of emerging urban climate change topics. 3. Programme Development and Project Incubation support related to urban and local climate action Incubate and pilot innovative and cross-cutting projects; coordinate and implement urban climate change and biodiversity core projects; including the Resilient Settlements for the Urban Poor programme, support Branches/Sections, ROs and COs (in close collaboration with RPD) in programme development — with emphasis on (i) Housing, Land and Urban Basic Services and (ii) regional and country-level roll-out. 4. Agency Cross-Cutting — ESG, Partnerships, Data, Capacities, Communication Strengthen internal, UN-Habitat-wide cross-cutting functions including reporting and monitoring, facilitation of Environmental and Social Governance, internal capacities (including through Communities of Practice) and communication support. The Senior Programme Management Assistant reports to the Chief of Section and works with flexible teams aligned with the impact areas of the Strategic Plan and with other priorities set out in the workplan.

• Programme/project management and implementation assistance at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives, seeking guidance only in exceptional circumstances. The incumber is also responsible for research and compilation (analysis and summaries) of/for basic information on finance data on programmes and projects. • Tracks resolutions and other decisions that affect programme/project (grants legal instruments processes and related amendments) as well as identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action. • Drafts budget and cash flow forecast; prepares monitoring checklists as well as monitoring/tracking sheets/tools on all HR/Admin related processes for the CCUE Section's members. • Monitors budgetary commitments, including verification of charges and obligations documents in UMOJA for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. • Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report. • May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities. • Performs other duties as assigned.

• PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify, independently assess, formulate recommendations and/or resolve a wide range of issues/problems, undertake research and gather information from standard sources and to work well with figures including ability to analyze and understand financial data. Ability to design information data bases from multiple sources into an integrated programme evaluation system. Ability to direct, supervise and train office support staff. Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization. Able to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. • ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

High school diploma or equivalent is required. Supplementary training in administration, project management or other relevant field is desirable.

Not available.

A minimum of ten (10) years of experience in demonstrated ability to collect, analyze, and present programme, operational, and financial data to support management decision-making is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree. Experience coordinating with multiple stakeholders, including internal sections/divisions, implementing partners, donors, consultants, and external service providers is required. Proven experience managing administrative processes related to recruitment, procurement, travel, contracts, and payment processing is required. Experience monitoring grants, agreements, legal instruments, amendments, or similar project governance and compliance mechanisms is desirable. Strong proficiency in Microsoft Excel, including financial analysis, budget tracking, and data management; knowledge of Power BI or other reporting tools is desirable.

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

This is a fixed term limited position. Appointment against this position is for an initial period of one (1) year and may be subject to extension subject to legislative body funding availability. Candidate selected will be granted a fixed-term appointment limited ("FTA limited") in accordance with section 2.2 (b) of administrative instruction. ST/AI/2013/I on Administration of fixed-term appointments. Secretariat staff members who meet the definition of "internal candidate" in staff rule 4.10, who are selected for a position subject to FTA limited will be reassigned to the position without a lien to their present position. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

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