VN 105/2026 Programme Finance Associate

Position details

• Vacancy type: Vacancy Notice
• Recruiting type: General Service
• Contract type: Fixed-term (1 year with possibility of extension)
• Office or unit: Global Shared Services Centre (GSSC)
• Location: Manila, Philippines (the)
• Application deadline: 2026-11-13T15:59:00+00:00

Context

Under the overall supervision of the National Project Monitoring Officer and the direct supervision of the Senior Project Monitoring Associate, the Programme Finance Associate will be responsible for providing financial and administrative support to globally implemented programmes assigned to Project Monitoring Unit (PMU), in the areas of monitoring, reporting, compliance, budgeting, and administrative support functions.

Responsibilities

1. Analyse movements and travel costs by reconciling system reports to identify discrepancies, ascertain completeness, gather and interpret supporting data, and coordinate with relevant IOM field offices and/or administrative centres to clarify issues, raise concerns, or verify information related to travel loans invoicing and system recordings. 
2. Prepare monthly project monitoring reconciliation reports of travel loans to compare costs added to the loans versus expense recordings in the system and identify, follow up on, and clear reconciling items noted including monitoring of costs not eligible in travel loans.
3. Assist the Senior Project Monitoring Associate to prepare the periodic and annual reconciliation reports and results summary for review by the National Project Monitoring Officer.
4. Review monthly project expenditures, account codes and budget lines used, and monitor them against approved budget and programme budget guidelines. Monitor office responses and continuously follow-up on unresolved issues and refer significant discrepancies or exceptions to the supervisor.
5. Assist the Finance and Administrative Assistant in travel loans validation and invoicing.
6. Review and validate amendments to travel loans initiated by IOM field offices or identified through loan reconciliation findings.
7. Prepare debit and credit memos for cost adjustments relating to reimbursable expenses.
8. Prepare manual invoices as required and in accordance with established procedures.
9. Support the Senior Project Monitoring Associate in travel loans validation and invoicing for submission to the donor.
10. Provide support in carrying out the annual project proposal, periodic budget revision, and year-end closure processes in the system, including providing technical inputs, updating budget structures, uploading supporting documentation and monitoring related workflows.
11. Extract technical reports from WAVE and Canadian Warrant Reporting Services, as required, to support financial reviews, monitoring, reconciliation, donor financial reporting and ad hoc reporting.
12. Provide procedural guidance and assistance to IOM field offices on the project’s projectisation practices, project structure compliance, budget and  accounting processes, and other routine queries related to the project implementation.
13. Coordinate with support colleagues for resolution of technical issues and identify possible process improvements for the supervisor’s consideration.
14. Update the Work Instruction Manuals (WIM) for the processes handled.
15. Perform such other relevant duties as may be assigned.
     

Qualifications

EDUCATION

• Bachelor’s degree in Accounting, Business Administration, Commerce, Finance or a related field from an accredited academic institution, with three (3) years of relevant professional experience; or,  
• High School diploma with five (5) years of relevant professional experience;
• Professional certification as chartered accountant (CA) or certified public accountant (CPA) is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Experience in accounting, financial analysis; monitoring; budgeting; or auditing; 
• Experience in project monitoring, and/or reconciliation is an advantage; and,
• Experience working with accounting or enterprise resource planning (ERP) systems is an advantage.

SKILLS

• Knowledge of accounting principles, internal controls, and audit/review processes.
• Ability to write narrative reports and variance analysis reports, draft correspondence and communicate effectively in English;
• Proficiency in Microsoft Office applications;
• Good analytical and problem-solving skills; and,
• Excellent organisational skills with the ability to manage multiple tasks under time constraints.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
7. No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies