Programme Coordinator

The incumbent will work in close collaboration with programme, operations and project teams to contribute to the achievement of project objectives and organizational priorities.

Rio de Janeiro (RJ), Brazil

Two (2) months

Background The main mandate of the United Nations Human Settlements Programme (UN-Habitat) is to promote sustainable development of human settlements and policies conducive to adequate housing for all. Within this framework, UN-Habitat supports central and state governments, as well as local authorities and other partners for the implementation of the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals and the New Urban Agenda. UN-Habitat helps the urban poor by transforming cities into safer, more inclusive, compact, integrated, resilient and connected places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society, and the private sector to help build, manage, plan and finance sustainable urban development. The Regional Office for Latin American and the Caribbean – ROLAC – is based in Rio de Janeiro, Brazil. The Agency puts emphasis in developing and managing activities in the host country. Indeed, for the past years, UN-Habitat has expanded its portfolio in Brazil by working with the three tiers of government to support the formulation and implementation of more effective, sustainable, participative, and socially fairer urban economic, social, and environmental policies. UN-Habitat and the Municipality of Rio de Janeiro have a long history of working together, especially in the city's favelas and communities. To properly implement the UN-Habitat projects with the Municipality, a Programme Coordinator is required. Report to UN-Habitat Manager The Programme Coordinator reports to the Head of Brazil Office, who will evaluate him/her. Responsibilities The Programme Coordinator will contribute to the implementation of the project, and its activities, with the following responsibilities: a) Coordinate the Programme: • Coordinate the overall Programme/Portfolio work plan development and implementation according to programme documents and agreement signed. • Gather inputs and coordinate the preparation of work-plans, periodic narrative progress reports and expenditures status reports to the UN-Habitat’s office in Rio de Janeiro. • Ensure project implementation as per the work plan and with support from project staff: • Develop inception report, detailed work plan of the project. • Prepare Terms of Reference and develop detailed scope of services for projects’ outputs so that these provide prospective contractors/consultants with an accurate picture of what is expected of them. • Establish systems for project planning, implementation and monitoring, in collaboration with partners. • Anticipate and mitigate risks to projects, including relevant challenges or omissions and other situations that may affect development and implementation of the project. • Provide information for the systematization and exchange of successful practices and experiences with other offices in the region and with headquarters divisions. • Ensure that the technical activities are aligned with the quality expectations of the Agency and counterparts. • Contribute technically localizing international agreements and frameworks, such as the 2030 Agenda for Sustainable Development, the New Urban Agenda, presenting ideas on how to implement these agendas in the City of Rio de Janeiro. • Record and maintain documents on relevant Programme activities, issues, and risks. b) Guide coordination with state and local partners (and other stakeholders): • Coordinate relationships with state and local partners to support the implementation and expansion of the Programme/Portfolio, raise potential problems and suggest solutions. • Ensure effective and efficient communication with counterparts and local partners, such as local governments (several Secretariats), civil society organizations, Universities, private sector, etc. • Work closely with relevant governmental departments and other stakeholders to ensure smooth and coordinated delivery of substantive inputs, tools or technical advice required. • Contribute to policy dialogue with partners, national constituencies and development partners on matters of urban planning, through substantive support to the promotion of policy dialogue and participatory methodologies. • Identify capacity building needs and support partners through technical assistance, mentoring, training and capacity development initiatives, as needed. c) Coordinate the monitoring and reporting of the programme: • Gather and compile all information necessary for monitoring and reporting from the planning to the evaluation stages. • Monitor the implementation of activities and the expenditure of funds; conduct regular monitoring activities. • Draft and provide input to annual and quarterly reports. d) Advocate and facilitate knowledge building, management and communication of the programme: • Document implementation process and products. • Contribute to the exchange of information and provide inputs to the development of knowledge products internally and externally of the programme. • Coordinate the organization of major advocacy campaigns, events, trainings, workshops and knowledge products. • Attend meetings and conferences promoted by UN-Habitat and the project’s partners as requested. • Have compliance with UN-Habitat quality standards and project requirements, ensuring consistency with institutional guidelines, methodologies and expected outcomes. • Develop reports following ABNT guidelines, ensuring alignment with UN-Habitat’s quality standards and project requirements. • Ensure the adoption of ethical principles in the course of the consultancy, particularly regarding active listening, respect for diversity and the promotion of safe, inclusive and participatory learning environment. • Perform any other duties assigned by the supervisor, consistent with the functions of the position. The consultant will be responsible for completing all courses and training activities that are indicated to him/her by his/her supervisor. The security course BSAFE, from UNDSS, is required to be accredited during the first month of employment. The consultant will be responsible for his/her own security, so the person should get familiarized with United Nations security mechanisms and comply with them according to the Framework of Accountability for the United Nations Security Management System. Outputs/Work Assignment The consultant shall be paid a monthly allowance, upon presentation and approval by the Head of Brazil Office of monthly activities’ report.

Education Required: • Bachelor’s degree in Management, Public Administration, International Relations, Architecture and Urbanism, Geography, or related fields is required. • Postgraduate degree (Lato Sensu or Stricto Sensu) in Project Management, Geography, Urban Studies or related fields is required, or additional five (5) years of relevant experience to the post, beyond the requirement. Work experience • Minimum eight (8) years of relevant experience in project/programme management on urban or sustainable development or related themes in Brazil is required. • Experience in themes related to public policies is required. • Experience in stakeholders' mobilization and management is desirable. • Previous experience within the UN System is desirable. Skills • Good computer skills in Windows and Office packages and Web search engines are required. • Good handling of technological tools and use of software and online platforms is desirable. • Good handling of online events and conference tools is desirable. • Good knowledge of project management methodologies is desirable. Competencies • Professionalism: Demonstrates professional competence and mastery of financial management principles and practices; applies sound judgment; shows persistence in meeting commitments and achieving results; demonstrates integrity and accountability. • Planning and organization: Develops clear goals and priorities; identifies priority activities and assignments; allocates appropriate time and resources for completing work and meeting deadlines. • Communication: Speaks and writes clearly and effectively; listens to others and responds appropriately; demonstrates openness in sharing information and keeping stakeholders informed. • Teamwork: Works collaboratively with colleagues and partners to achieve organizational goals; values diversity; contributes to an inclusive and respectful work environment. Knowledge Management • Contribute to the documentation, organization and dissemination of relevant technical knowledge and lessons learned related to the assignment. • Support the preparation of tools, templates and reference materials that facilitate that effective project implementation. • Ensure information, records and documentation produced under the assignment are properly organized and made available to authorized personnel. • Promote knowledge-sharing and collaboration among project teams while ensuring compliance with applicable confidentiality and data protection requirements.

• English and French are the working languages of the United Nations Secretariat, and Spanish is the working language of the Regional Office. • For the post advertised, fluency in Portuguese is required. Working knowledge of Spanish and/or English is desirable.

Travel details: Applicable The incumbent may be required to undertake official travel within Brazil, subject to project requirements and prior authorization of Head of Brazil Office. All official travel will be undertaken in accordance with applicable United Nations travel policies and procedures. Remuneration Remuneration is determined in accordance with the applicable UNOPS Local ICA or UNDP’s salary scale and the level established through the official classification process. Notes Appointment against this post is on local basis and only nationals from Brazil or external candidates who hold a permanent visa in Brazil may apply.  The extension of this contract is subject to availability of funds and/or performance. Any contract extension is not automatic.   It is required for all the curricular information to be inserted in the system, which may take a few hours.    All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.  Applications should be submitted through INSPIRA and must include all documents required at the system, please be ready to include the following information at the “Candidate Profile” (CP) at Inspira:    • Cover memo (maximum 1 page)  • Educational Background (incl. dates)  • Professional Experience (assignments, tasks, achievements, duration by years/ months)  • Expertise and preferences regarding location of potential assignments  • Languages (proficiency level in all languages, including mother tongue) • Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)* * Please note that Internships and part-time work count as 50%. In addition to it, note experience not relevant to the position will not be considered. All applications should be submitted to: Inspira    UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning people or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: recruitment@unon.org.