Recruitment Administration Intern

Amman, Jordan (with flexibility for hybrid or remote work depending on operational needs)

Minimum 6 months; extendable up to 11 months

Background The Recruitment Centre is responsible for the recruitment and management of all International Staff agency-wide. RC provides end-to-end recruitment services for international, ensuring efficient, transparent, and timely recruitment processes across the Agency. The Centre supports hiring managers, delivers recruitment advisory services, manages talent pipelines, coordinates written tests and interviews, and ensures compliance with Agency policies. To strengthen the Centre’s operational capacity and improve service delivery, the Recruitment Centre is seeking a motivated intern to support recruitment administration tasks, coordination activities, and candidate management. The intern will gain hands-on experience across recruitment workflows and systems, data management, and learning how a humanitarian organization manages its talent acquisition process. Main Responsibilities Under the overall guidance of Manager, ODC and the direct supervision of the Human Resources Officers (Recruitment) and Recruitment Associates, the intern will support the Recruitment Centre in: • Provides substantive support in the management of HR recruitment functions, ensuring compliance with the applicable (Area, International, etc.) Staff Regulations and Rules, Personnel Directives and other instructions. • Enters and reviews data and transactions related to HR services in various Human Resources Information systems such as INSPIRA, eservice etc. including supporting system improvements, configuration updates, and implementations; checks discrepancies and coordinates with other staff members as necessary for resolution; responsible for monitoring and reporting on HR statistics, monitors data entry. • Develops, maintains, and updates the relevant databases or spreadsheets and contributes to its design, as and when required; prepares, consolidates and updates relevant statistical reports as requested; monitors various records, forms and tables for accuracy and brings to the attention of the supervisor any issues that may have negative impact. • Assists in the day-to-day operations of recruitment services and activities, whether preparing Job Openings, screening of applicants, inviting for tests and interviews or participating in interviews as HR ex-officio; coordinates and follows up on all administrative arrangements including archiving, support in the applicable e-recruitment system and preparing statistical reports, among others. • Researches, extracts relevant facts, background information and practices; analyses and presents information with recommendations; and support ad hoc HR projects. • Responds, and drafts responses, to a wide range of correspondences, queries and other communications as assigned by the supervisor, uses standard word processing packages to produce a wide variety of documents and reports. • Coordinates with other Units within the Department or with other Departments, in relation to HR functions; prepares regular and ad-hoc reports, including basic translation from Arabic to English and vice versa, as and when required. • Performs office management and administrative functions in support of the centre. Learning Opportunities The intern will receive ongoing guidance, regular feedback, and mentoring from the recruitment team and will have the opportunity to: • Develop a strong understanding of recruitment processes in a large international organization. • Gain hands-on experience with end-to-end recruitment cycles, evaluation methods, and HR systems. • Strengthening skills in communication, client service delivery, data management, and HR administration. • Collaborate with HR professionals, hiring managers, and recruitment stakeholders across multiple duty stations. • Build practical knowledge of competency-based interviewing, written assessment design, and recruitment compliance frameworks.

Applicants must be students who are currently enrolled in, or recently graduated (within one year of start date) from: • a graduate programme (second university degree or equivalent from an accredited educational institution), or • the final year of a first university degree (minimum bachelor's level from an accredited educational institution) in Human Resources, Social Sciences, Business Administration, Public Administration, Psychology, or related fields

• Advanced English language skills is required. • Knowledge of Arabic or other UN languages is an asset.

Skills and Competencies • Strong organizational and administrative skills. • Attention to detail and ability to manage multiple tasks simultaneously. • Proficiency in MS Office Suite (Word, Excel, PowerPoint); familiarity with SharePoint is an asset. • Strong written and verbal communication skills. • Ability to work in a fast-paced, multicultural team environment. • Discretion and ability to handle confidential information.

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.