Procurement Associate_SC6

DEADLINE FOR APPLICATIONS

7 November 2026-23:59-GMT Greenwich Mean Time (Monrovia)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Procurement Associate will provide specialized support to goods and Services procurement, logistics operations, contributing to the effective planning, movement, and distribution of medicines, health commodities, and related services. The incumbent will support end-to-end supply chain activities and ensure that procurement and delivery processes are implemented efficiently, cost-effectively, and in compliance with organizational procedures and standards.

The position contributes to ensuring uninterrupted commodity availability and effective last-mile delivery across all fifteen counties of Liberia.

The purpose of the assignment is to provide operational coordination and specialized support to procurement, logistics, transportation, warehousing, and distribution activities, ensuring timely acquisition and delivery of goods and services while maintaining compliance with established supply chain policies, procedures, and performance standards.

 

ACCOUNTABILITIES/RESPONSIBILITIES:

1. Logistics and Distribution Management

The incumbent will:

Coordinate and supervise the distribution of medicines and health commodities across Liberia.

• Support transport planning, route scheduling, dispatch, and delivery monitoring.
• Monitor transporter performance and contract compliance.
• Verify proof of delivery and maintain traceability of commodities throughout the supply chain.
• Support inventory visibility and monitor commodity movements from receipt to final delivery.
• Coordinate field monitoring activities and distribution missions, including travel to remote locations.
• Ensure timely resolution of operational challenges affecting commodity delivery.

2. Procurement Operations

The incumbent will:

• Review, record, and prioritize procurement requests, ensuring completeness and compliance with established procedures.
• Support sourcing activities, market assessments, supplier identification, and vendor performance monitoring.
• Prepare solicitation documents and support competitive procurement processes.
• Compile and analyze supplier quotations and evaluation information for management review.
• Contribute to negotiations with suppliers to achieve best value for money.
• Prepare purchase orders, contracts, and supporting procurement documentation.
• Monitor procurement actions to ensure timely delivery of goods and services.
• Resolve supplier and procurement-related issues in coordination with relevant stakeholders.

3. Supply Chain Planning and Coordination

The incumbent will:

• Coordinate with programme, procurement, logistics, warehousing, finance, and partner teams to ensure effective supply chain execution.
• Facilitate information sharing and operational planning between stakeholders.
• Support implementation of supply chain improvement initiatives.
• Contribute to contingency planning and emergency response operations when required.

4. Performance Monitoring and Reporting

The incumbent will:

• Maintain accurate procurement and logistics records and databases.
• Collect, compile, and analyze operational data and key performance indicators.
• Prepare procurement status reports, distribution reports, mission reports, and management updates.
• Monitor supply chain performance and recommend actions for continuous improvement.
• Maintain visibility of procurement lead times, delivery performance, and operational risks.

5. Risk Management and Compliance

The incumbent will:

• Monitor procurement and logistics risks and propose mitigation measures.
• Maintain risk registers and track implementation of corrective actions.
• Ensure compliance with organizational procurement, logistics, financial, and contractual requirements.
• Support audit exercises and implementation of audit recommendations.
• Promote accountability, transparency, and sound stewardship of resources.

6. Team Leadership and Capacity Strengthening

The incumbent will:

• Supervise assigned logistics support staff, field monitors, and temporary personnel.
• Provide technical guidance and day-to-day operational support.
• Support staff development and capacity strengthening initiatives.
• Promote a culture of safety, accountability, teamwork, and service excellence.

 

DELIVERABLES AT THE END OF THE CONTRACT:

The incumbent is expected to contribute to:

• Timely procurement of goods and services.
• Effective supplier performance management.
• Availability and timely movement of health commodities.
• Accurate commodity tracking and proof of delivery.
• Timely submission of operational and performance reports.
• Compliance with supply chain policies and procedures.
• Effective nationwide delivery coverage and service quality.

 

QUALIFICATIONS & EXPERIENCE REQUIRED:

 

Education:

University degree in Supply Chain Management, Procurement, Logistics, Business Administration, Operations Management, or related field.

 

Experience:

• Minimum six (6) years of progressively responsible professional experience in procurement, logistics, supply chain, transportation, warehousing, or distribution operations.
• Experience in supplier management, procurement processes, and contract administration.
• Experience in coordinating field operations and supervising support staff.
• Experience with ERP and supply chain information management systems is desirable.

 

 Knowledge & Skills:

·       Knowledge of procurement and logistics principles and practices.

·       Ability to analyze operational data and prepare management reports.

·       Strong planning, coordination, and organizational skills.

·       Good negotiation and stakeholder management skills.

·       Ability to work under pressure and manage multiple priorities.

·       Strong communication and problem-solving skills.

Languages:

Fluency in English language is required,

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.